RoutingBox Friday Recap: How Technology Can Help You Create Better Business Practices
This past Friday we had a guest speaker from our very own development team, Adam Garrett, collaborate with our National Sales Director Jonathon Anthon, to expand on the importance of switching from manually inputting data to managing data electronically with effective software tools. Keeping your company current and in touch with the latest technology will not only help you build a more efficient business, but also allow for a better client experience. Let’s dive into the topics of discussion!
Efficiently Transfer Data
Adam worked with a software firm to help develop a software that helped process claims for a financial institution. Adam stated that before this software was implemented, everything was done on a manual, per case basis. The employees would write the information from the system onto a claims form and then mail it in with the hopes it wouldn’t get lost in the mail. All the while, waiting for an extremely delayed response. Once the software was implemented, every could be done by the click of a button within the same system they were already entering the data into. The system automatically generates the form and submits it electronically, letting them know when it goes through. The transfer of data evolved from being a time-consuming hassle, to a quick and seamless process.
Validate + Verify Information
Once the data has been transferred, the software can automatically validate and verify the information. If anything was entered incorrectly or is missing, software is able to let you know immediately, to allow for the most efficient and time sensitive data processing. Human error, whether intentional or not, is extremely prevalent in organizations with manual data entry. Many mistakes can easily be avoided by implementing software that assures all required information is present and accurate.
Ensure Accurate Data Capture
Consider a technology system as simple as a time clock used by employees. Before this technology was implemented in the workplace, many human errors resided in the data. If you’re the employer, you’re responsible for paying your employees based on the accurate hours they worked. If any information entered is incorrect, you’re held accountable. Consider an employee being a time theft. Essentially, they may be taking advantage of the system by adding additional hours they never actually worked. Maybe an employee was tardy but altered their hours to say they were there. Falsifying data is illegal and can be easily avoided by implementing software. Protect your organization from any inaccurate information being entered into your system.
To learn more about how technology can help your organization become more efficient, check out the RoutingBox website. Tune in to our Facebook page every Friday at 1 p.m. to expand your industry knowledge!